Email Infrastructure
Modernization
UM Enterprises
Cut email costs by 90%. Zero downtime migration.
February 2026 — Confidential
Cut email costs by 90%. Zero downtime migration.
February 2026 — Confidential
UM Enterprises currently spends ₨60 lacs per year on email infrastructure for 400 users — a figure that is 5–10× above market rate for equivalent or better service.
We propose migrating to a self-hosted cloud email platform using enterprise-grade open-source software. The result:
| Status | Finding |
|---|---|
| Critical | ₨60 lacs/year for basic email — 5-10× overpriced |
| Critical | Minimal backup infrastructure — risk of data loss |
| Critical | Barracuda firewall licensing: ₨4-7L/yr for what free tools do better |
| High | Only 2TB total storage across 400 users (~5GB per user) |
| High | Aging infrastructure — vendor lock-in risk |
| High | No modern email authentication (SPF/DKIM/DMARC gaps) |
You're Overpaying By
Every Single Year
A modern, secure email stack that costs a fraction of what you pay today.
Dedicated server on Hetzner (Germany) — enterprise-grade hardware, 99.9% uptime SLA. €60-80/month for full infrastructure.
Industry-standard email platform. 400+ mailboxes, shared calendars, contacts, tasks. Full webmail + mobile sync. Free.
Replaces Barracuda entirely. Advanced spam filtering, phishing detection, malware blocking. Better than what you have. Free.
Real-time email attachment scanning. Catches viruses, trojans, malware before they reach inboxes. Free.
Daily encrypted backups to Backblaze B2 cloud storage. Full disaster recovery capability. ~$20/month for unlimited peace of mind.
Complete email authentication setup. Your emails land in inboxes, not spam folders. Protects against spoofing and phishing.
| Item | Current Cost (Annual) | Proposed Cost (Annual) |
|---|---|---|
| Email Platform & Hosting | ₨53-56L | ₨2-3L |
| Spam/Security (Barracuda → Rspamd) | ₨4-7L | ₨0 (Free) |
| Antivirus (ClamAV) | Included above | ₨0 (Free) |
| Backups (Backblaze B2) | Minimal/None | ₨0.7L |
| Total Annual | ₨60L | ₨3-6L |
Annual Savings
That's 90%+ savings — every year, compounding.
Your team keeps working throughout. No disruption to daily operations.
Full audit of current email infrastructure — mailboxes, storage, forwarding rules, distribution lists, DNS records, integrations.
1 WeekProvision cloud VPS. Install and configure Zimbra, Rspamd, ClamAV. Set up SSL certificates, backup pipelines, monitoring.
1 WeekMigrate all 400 mailboxes using imapsync — industry-standard tool. Old system stays live during migration. Zero downtime.
1-2 WeeksSwitch MX records to new server. New emails flow to new platform. Final sync of any remaining messages from old system.
1 DayMonitor new system for stability. Decommission old infrastructure. Cancel legacy vendor contracts and licenses.
1 Week| Feature | ❌ Current System | ✅ New Platform |
|---|---|---|
| Storage per User | ~5GB | 10-25GB (expandable) |
| Automated Backups | Minimal / Manual | Daily encrypted to cloud |
| Spam Filtering | Barracuda (₨4-7L/yr) | Rspamd (Free, better) |
| Antivirus | Basic | ClamAV real-time scanning |
| Shared Calendars | Limited | Full shared calendars |
| Contacts / Address Book | Basic | Global + personal address books |
| Mobile Access | Basic | ActiveSync (iOS, Android) |
| Webmail Interface | Outdated | Modern Zimbra webmail |
| Admin Panel | Limited control | Full admin console |
| Email Authentication | Gaps | SPF + DKIM + DMARC |
| Uptime SLA | Unclear | 99.9% guaranteed |
| Annual Cost | ₨60L | ₨3-6L |
Year 1 Total
~₨30L
Migration + managed services + infra
vs. current ₨60L
Save ₨30L in Year 1
Year 2+ Annual
₨15-20L
Managed services + infra only
vs. current ₨60L
Save ₨40-45L Every Year
Over 5 years, that's
With better email, better security, and better support.
* Prices are estimates subject to details to be received from UM Enterprises on current infrastructure and other requirements.
Your emails hold 10 years of institutional knowledge. What if you could ask them anything?
❌ Today
"What did we agree with Supplier X?"
→ Ask Accounts
→ They check their inbox
→ Forward to Procurement
→ Someone searches Outlook
→ 3 days later, still looking
✅ With AI Intelligence
"What did we agree with Supplier X?"
→ Type the question
→ AI searches 400 mailboxes
→ Finds the thread from 2023
→ Summarized answer in 8 seconds
How It Works
Questions Your Team Can Ask
"Summarize all communication with ABC Ltd in the last year"
→ Complete relationship history, key decisions, pending items
"What payment terms did we negotiate with our suppliers?"
→ Table of all vendors with their agreed terms
"Find all emails about the Lahore expansion project"
→ Timeline, key participants, decisions, attachments
"Who do we usually contact at XYZ Company?"
→ Contact names, roles, last interaction dates
Search by meaning, not keywords. Find "pricing discussions" even if those exact words weren't used.
Summarize 50-email threads into key points. Extract action items, decisions, and follow-ups.
Sales searches sales emails. Finance searches finance. No one sees what they shouldn't.
The Vision
Every conversation. Every decision. Every agreement.
Searchable. Summarizable. Forever.
We'll scope the AI layer based on your data volume and specific use cases.
The email infrastructure we're building makes this possible.
Founded by Canadian tech professionals with 15+ years in enterprise infrastructure, cloud architecture, and email systems.
On-ground team in Pakistan. We understand the business culture. Fast response times. In-person support when needed.
Email, servers, security, backups — this is our core competency. We've migrated thousands of mailboxes across industries.
We don't disappear after migration. Ongoing managed services, monitoring, and support. Your infrastructure is our responsibility.
We conduct a detailed audit of your current email infrastructure — accounts, storage, routing, DNS, integrations.
Based on audit findings, we finalize exact costs and timeline. No surprises.
From kickoff to fully operational — your new email platform running, secured, and backed up.
Every month you wait costs ₨5L.
Let's schedule the audit this week.